Google Calendar users can add our events to their calendars following these steps:
To add multiple events - Go to our Library Events Calendar and choose categories or keywords for the events you are interested in.
- or -
To add one event at a time - Click through to the full details for an individual event entry.
- Click the icon at the bottom of the screen.
- A "calendar.ics" file will come up. "Save" it to your computer. You may want to change the filename if you will be downloading multiple .ics files.
- Login to Google Calendar using your Google account.
We recommend you create a new calendar (like a "folder") to place our events in. This way, you can choose to see only library-related events, or easily remove all of them without interfering with other events in your calendar. Just follow these steps (or skip to step 6 if you don't want to make a new calendar):
- Under "My calendars" in the left column, click "Add"
- Give the new calendar a name. Other fields are optional.
- Click "Create Calendar".
- Under "Other calendars" in the left column, click "Add" > "Import calendar".
- Browse to and select the "calendar.ics" file you downloaded in step 3.
- Select the Calendar you wish to add our events to (this may be the calendar you created in step 5)
- Click the "Import" button. Our events will be added to your Google Calendar.
How far into the future will the events go?
The .ics file you download will contain events matching the "year/month/week/day" view you see at the top of the calendar at the time you download it. In other words, if the calendar says "June 2011" you will get June events - it will not extend forward into July, except for those June events that are scheduled to repeat again the following month. Library events are usually planned only a couple months in advance.
Will the event information update itself?
This is a one-time import of events to your calendar. They do not automatically update when something changes. You will need to return to our Events calendar and download another .ics file to get updates. If you do this, we recommend you first delete the library events from your calendar to avoid creating duplicates.
Does this work with other calendars besides Google?
Any calendar that can import .ics files might work. At this point, we have only tested Google and Microsoft Outlook. Success with Outlook was spotty because it cannot handle special characters (such as Spanish accents or non-roman alphabets). In general, web-based calendars should perform better. If you discover success or failure with any particular calendar, we'd love to hear about it - just fill out our Email Contact form.